HermesAI · Documents

AI Document Processing

We automate document workflows: AI recognizes scans and photos, extracts the fields you need from invoices, contracts and delivery notes, and pushes the data into your systems with no manual entry.

We tailor processing to your document formats and business processes — from file upload to a ready record in your ERP, CRM or Excel.

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What you get

Extracts data from any document

AI understands the structure of invoices, contracts, acts and forms and pulls the right fields even from unstructured files.

Recognizes scans and photos

Works with PDFs, scans and phone photos — reads text even on crumpled and skewed images.

Validates and reconciles

Cross-checks details, amounts and line items against your database and highlights discrepancies.

Writes into your systems

Automatically creates documents and records in your ERP, CRM or spreadsheets — no copy-pasting.

Works 24/7

Processes the document flow around the clock, with no breaks or approval queues.

Cuts manual-entry errors

Eliminates typos and omissions that lead to mismatches, penalties and accounting errors.

What we automate

Invoices and actsExtraction of amounts, VAT, details and line items from invoices, acts and tax invoices.

ContractsContract parsing: parties, subject, deadlines, amounts and key terms.

Delivery notesRecognition of goods, quantities and prices from delivery notes and universal transfer documents.

Forms and applicationsDigitization of forms, questionnaires and applications into structured data.

IDs and legal detailsReading passport data, tax IDs, registration numbers and bank details.

Letters and requestsClassification of incoming letters and requests with extraction of intent and attachments.

How it works

Upload or scan

Documents enter the system from a folder, email, chat or scanner — as PDFs, photos or files.

AI recognition and field extraction

AI recognizes text and extracts the required fields based on document type and your rules.

Validation

Data is reconciled against your database and validated; edge cases are sent to an operator for confirmation.

Export to ERP, CRM or Excel

Finished records flow automatically into your ERP, CRM, Google Sheets or Excel.

Integrations

We plug into your stack and deliver ready data where you actually work with it.

1C / ERP

Creating documents and catalogs in your ERP via exchange or API.

CRM

Auto-filling deals, contacts and records in your CRM.

Google Sheets

Export of recognized data into Google Sheets and Excel.

API

A ready REST API to embed processing into your own services.

FAQ

How much does AI document processing cost?

Pricing is calculated per task: it depends on document types, flow volume and required integrations. Describe your task and we will estimate and propose a solution.

Does it recognize scans and photos?

Yes. The system works with scans, PDFs and phone photos, reading text even on crumpled, skewed and low-quality images.

Is there ERP / 1C integration?

Yes. We set up automatic creation of documents and records in your ERP via native exchange or API, as well as integration with CRM and spreadsheets.

How accurate is the data extraction?

Accuracy depends on source quality and tuning for your formats. Ambiguous fields are sent to an operator for review, so only verified data reaches your systems.

Does the data stay with us (on-premise)?

Yes, on-premise deployment inside your perimeter is possible, so documents and personal data never leave your infrastructure.

What are the implementation timelines?

A pilot on a single document type launches in 1–3 weeks. Full rollout with integrations is tailored to your processes.

Automate your document workflow with AI

Tell us which documents you process by hand — we will propose a solution with recognition, validation and export into your systems.

Discuss your task